Long Mountain Paddleboarding Booking Terms and Conditions
PLEASE READ THE FOLLOWING CONDITIONS CAREFULLY BEFORE COMPLETING YOUR BOOKING.
1. Interpretation:
1.1 The following definitions and rules of interpretation shall apply in these conditions:
“Company” means Long Mountain Paddleboarding
“Conditions” means these terms and conditions for the provision of Services;
“Contract” means the contract between the Company and the Customer for the provision of Services, incorporating the Company’s written booking acknowledgement and these Conditions;
“Customer” means any person (including any business, firm or other legal entity) that places an order or purchases or is provided with a Service by the Company, including the parent or legal guardian of any child under the age of 18 to whom a Service is provided;
“Long Mountain Paddleboarding” means Long Mountain Paddleboarding, Quabbs Farm, Blackmore, Shrewsbury, Shropshire, SY5 9RL; and
“Service” means any course, service or facility offered by the Company to the Customer.
1.2 Where the Conditions refer to “We, Us, or Our”, this shall mean the Company (together with its employees, agents and contractors). Where the Conditions refer to “You, Your, or Yourself”, this shall mean the Customer.
1.3 The headings in these Conditions are for convenience only and shall not affect their applicability.
1.4 A reference to a law is a reference to as it is in force for the time being taking account of any amendment, extension, application or re-enactment and includes any subordinate legislation for the time being in force made under it.
1.5 Any reference to “writing” or “written” includes email.
2. Application of terms:
2.1 These Conditions are the only conditions upon which the Company is prepared to deal with the Customer. The Conditions shall be incorporated into the Contact to the entire exclusion of all other terms and conditions (including any terms or conditions which the Customer purports to apply under any purchase order, confirmation of order, specification or other document).
2.2 These Conditions will prevail over any inconsistent terms endorsed on, delivered with, contained in or referred to in any purchase order, confirmation of order, specification or any other document or communication received from the Customer or implied by law, trade custom, practice or course of dealing.
2.3 The Customer's acceptance of a quotation for Services by the Company by submitting a booking (whether via an online form, or in writing or verbally over the phone or in person), constitutes an offer by the Customer to purchase the Services specified on these Conditions. No offer placed by the Customer shall be accepted by the Company other than:
2.3.1 By a written booking acknowledgement issued and executed by the Company; or
2.3.2 (If earlier) by the Company starting to provide the Services,
when a Contract will be established.
3. Booking:
3.1 Subject to condition 4.5 below, the Customer may make a booking with the Company online via our website. Please note that places cannot be provisionally booked (except where the booking is deemed by the Company to be a group booking under condition 4.5 below).
3.2 To help you find the right course, please read each course description carefully. Once you have made your choice of course and dates, and have read the booking conditions, please make your booking with the appropriate payment.
3.3 Please note that individuals cannot be provided with credit terms.
3.4 No person under the age of 18 may make bookings. If you are under 18, please ask an adult for help with your purchase.
4. Payment:
4.1 Fees charged by the Company for Services may be exempt from VAT or subject to VAT at the applicable rate, as confirmed by the Company. All bookings for Services cannot be confirmed or reserved by the Company until we have received the appropriate payment below (plus VAT thereon, if applicable).
4.2 Credit and debit cards accepted are: Visa, Delta, MasterCard, Amex, Delta, Maestro, Electron.
Individual Bookings
4.3 All individual or small group bookings for Services which are available to be booked online via the Company website must be paid for in full at the time of booking. Twenty-five percent (25%) of the fee for Services is the non-refundable deposit.
4.4 The Company reserves the right to cancel any booking for Services at any time by giving written notice to the Customer without prior warning if full payment is not received in accordance with condition 4.3.
Group Bookings
4.5 The Company does not accept group bookings (for example, for corporate, school or other large groups) for certain Services online via its website. These group bookings cannot be reserved and will not be confirmed by the Company until the Company receives the relevant non-refundable deposit under Condition 4.6 or 4.7 below (or the full fee under Condition 4.8 below). Following receipt by the Company of the relevant deposit (or the full fee under Condition 4.8 below), the Company will issue a written acknowledgment under Condition 2.3.1 above.
4.6 For a group booking made at least six (6) weeks before the commencement of the course, the Customer must pay twenty-five percent (25%) of the full fee by way of a non-refundable deposit within two (2) weeks after the group booking has been submitted and provisionally accepted by the Company. The Customer must pay the outstanding balance of the full fee at least six (6) weeks before the commencement of the course.
4.7 For a group booking made less than six (6) weeks before the commencement of the course, the Customer must pay fifty percent (50%) of the full fee by way of a non-refundable deposit immediately after the group booking has been submitted and provisionally accepted by the Company. The Customer must pay the outstanding balance of the full fee at least three (3) weeks before the commencement of the course.
4.8 For a group booking made less than three (3) weeks before the commencement of the course, the Customer must pay the full fee immediately after the group booking has been submitted and provisionally accepted by the Company.
4.9 If the full fee for a group booking is not paid on time under Condition 4.6 or 4.7 or 4.8 above, the Company shall be entitled to treat the group booking as having been cancelled by the Customer.
4.10 Any variations to the number of attendees on a group booking must be agreed in writing by the Company (at its sole discretion) and may incur additional charges.
4.11 The Company reserves the right to limit the number of individuals per group booking in line with the UK Government’s Covid-19 guidance from time to time.
5. Amendments to Bookings by the Customer:
5.1 The Customer may be substituted by another named individual provided that at least two (2) weeks’ prior notice is given to the Company and that substitute Customer satisfies the course criteria. All substitutions have to be made with the consent of the Company and such substitution shall incur an administrative charge of twenty-five pounds (£25.00) on each and every occasion.
5.2 The Customer may apply in writing to change a course or course date(s) provided that the original booking is made at least eight (8) weeks prior to course commencement. It shall be at the Company’s sole discretion as to whether such change shall be accepted. Any such change must be for a course and date(s) within the following 12-month period which appear in our brochure or on our Website and the Customer will be liable to pay any applicable increase in the course. There is an administrative charge of twenty-five pounds (£25.00) for each and every course or date(s) change.
5.3 If the Customer requests a change to a course or course date(s) within six (6) weeks of commencement of such course, such request shall be dealt with according to Condition 6 (Cancellations).
6. Cancellations:
6.1 Cancellations by the Customer
6.1.1 All cancellations of bookings made by the Customer must (save under Condition 4.9 above) be in writing and acknowledged by the Company.
6.1.2 In the event of cancellation by the Customer, a cancellation fee will be due to the Company as set out below:
- deposits are not refundable.
- six (6) weeks or more prior to the commencement of course/event twenty-five percent (25%) of the your total course fee will be retained by the Company;
- two (2) weeks to six (6) weeks prior to the commencement of course/event: seventy-five percent (75%) of your total course fee shall be retained by the Company;
- two (2) weeks or less prior to the commencement of course/event: one hundred percent (100%) of your total course fee shall be retained by the Company; and
- one hundred percent (100%) of the course fee is retained if you cancel after the commencement date of your course.
6.2 Cancellations by the Company
6.2.1 The Company will use reasonable endeavours to ensure that the Service takes place and in accordance with your booking. However, the Company reserves the right to cancel any booking without prior notice and at any time where the Company is prevented from providing the Service due to Circumstances Beyond Our Control (as described in Condition 17) or where we believe on reasonable grounds that cancellation is necessary due to unsuitable conditions.
6.2.2 The Company reserves the right to cancel a course at not less than fourteen (14) days’ notice where the Company believes, in its reasonable opinion, that there are insufficient numbers for the course to take place.
6.2.3 Where the Company cancels a course prior to its commencement, you will be offered the following options:
- a full refund of the course fee paid; or
- an alternative course on the same date or a different set of dates.
6.2.4 Where the Company cancels a course following its commencement, you will be offered the following options:
- a partial refund to be calculated and paid on a pro-rata basis; or
- the balance of the course to be provided on a later date.
You will be asked by the Company to confirm your chosen option and this may be required in writing. All refunds will be paid within 10 working days after we receive confirmation from you.
7. Safety: - THE CUSTOMER’S ATTENTION IS PARTICULARLY DRAWN TO THE PROVISIONS OF THIS CONDITION
7.1 In addition to enjoyment and learning new skills, safety is of paramount importance on all the Company’s courses. Clearly, water sports and adventure activities are hazardous by their nature and participants, parents or guardians must accept that there are risks and the inevitable bumps and scrapes which happen during the thrills and spills of fast-moving activities. The Company will perform Services with reasonable skill and care. In providing an appropriate system of work and to manage associated risks, we implement various health and safety measures including appropriate staff qualifications and training, protective and safety equipment, and policies and procedures, which are reviewed on a regular basis.
In doing so, we reserve the right to modify or cancel an activity if we feel that there are unmanageable risks.
7.2 The Customer must comply with all health and safety policies and procedures, and other instructions given by the Company and its duly authorised staff, including those relating to fire and evacuation.
7.3 In response to Covid-19, the Company has introduced additional protective policies and measures which must be complied with by the Customer at all times. These include, but are not limited to the following:
7.3.1 Social distancing guidelines should be followed between people from different households wherever possible. This means maintaining a distance of 2 meters between people from different households or 1 meter plus mitigations (such as face coverings or avoiding face-to-face) where 2 meters is not possible;
7.3.2 Wearing a face mask at all times inside any of the Company’s facilities;
7.3.3 Adhering to the one-way system when walking within the Company’s facilities; and
7.3.4 Regular hand washing/use of hand sanitizers.
The Company reserves the right to amend these policies and procedures from time to time.
8. Health:
8.1 Customers participating in the courses offered by the Company must expect to be involved in adventurous or strenuous activity. Customers must be in general good health and must satisfy themselves that the activity is within their abilities.
8.2 The Customer must complete and submit to the Company a health declaration as part of the booking process. The Customer must make the Company aware of any injury and/or illness (for the avoidance of doubt, this includes any of the recognised Covid-19 symptoms as published by the UK Government from time to time) and shall further make the Company’s booking team aware of any injury or illness that occurs between the date that the health declaration is completed by the Customer and course commencement.
8.3 The Company reserves the right to refuse a booking on medical grounds if the medical condition is considered to be detrimental to the safety and smooth running of the course.
9. Covid-19:
The Customer acknowledges that there is an element of risk of exposure to COVID-19 associated with any form of participation in an activity involving other individuals working at relatively close proximity. While we shall adhere strictly to the health and safety protocols and follow all risk assessment recommendations to minimise the risk of exposure to COVID-19, the Customer acknowledges that there remains a possibility that they may come into direct or indirect contact with COVID-19 and the Customer freely and willingly agrees to participate in the Company’s courses in this knowledge.
10. Special Access or Dietary Requirements:
Any special access or dietary requirements that the Customer might have should be notified to the Company at the time of booking. The Company will use all reasonable endeavours to accommodate these requirements.
11. Complaints:
11.1 If the Customer encounters a problem or issue relating to the Services being provided by the Company, the Company will try to resolve such problem or issue as soon as possible. If the problem or issue fails to be resolved, the Customer must report it to the relevant course instructor or Company Manager.
11.2 In the event that the Customer does not receive a satisfactory response following the events set out in Condition 11.1, the Customer may request to meet the Company’s management team.
11.3 If the Customer’s complaint is not resolved satisfactorily in accordance with Condition 11.1 and 11.2, please write to: “The Company Manager, Long Mountain Paddleboarding, Quabbs Farm, Blackmore, Shrewsbury, Shropshire, SY5 9RL”.
12. Unruly Behaviour:
12.1 The Customer is required to have consideration for other people. If, in the Company’s reasonable opinion, the Customer behaves in such a way as to cause or be likely to cause danger, upset or distress to any third party or damage to property or disruption or behaves in any other unruly or anti-social manner (“Unruly Behaviour”), the Company is entitled, without prior written notice, to terminate the Customer’s stay/use of facilities or other Services. Such persons will be required promptly to leave the Company’s property and no refunds will be made and the Company will not pay any expenses or costs incurred by the Customer as a result of the termination.
12.2 The Company operates a zero tolerance policy towards the use or possession of illegal substances and so called “legal highs”. Use or possession of any of them by a Customer is regarded as Unruly Behaviour under this Condition 12.
12.3 The Customer shall be liable for any damage or loss suffered by the Company as a result of the Customer’s Unruly Behaviour.
13. Limitations of Liability: – THE CUSTOMER’S ATTENTION IS PARTICULARLY DRAWN TO THE PROVISIONS OF THIS CONDITION
13.1 This Condition 13 sets out the entire financial liability of the Company (including any liability for the acts or omissions of its employees, agents and subcontractors) to the Customer in respect of:
13.1.1 Any breach of the Contract;
13.1.2 Any use made by the Customer of the Services;
13.1.3 Any representation, statement or tortuous act or omission (including negligence) arising under or in connection with this Contract.
13.2 All warranties, conditions and other terms implied by statute or common law are, to the fullest extent permitted by law, excluded from the Contract.
13.3 Nothing in these Conditions limits or excludes the liability of the Company:
13.3.1 For death or personal injury resulting from negligence by the Company; or
13.3.2 For any damage or liability incurred by the Customer as a result of fraud or fraudulent misrepresentation by the Company.
13.4 Subject to Conditions 13.2, 13.3 and 13.5:
13.4.1 The Company shall not be liable to the Customer, whether in tort (including for negligence or breach of statutory duty), contract, misrepresentation or otherwise for: loss of profits; loss of business; depletion of goodwill and/or similar losses; loss of anticipated savings; loss of goods; loss of contract; loss of use; loss of corruption of data or information; or any special, indirect, consequential or pure economic loss, costs, damages, charges or expenses; and
13.4.2 The Company's total liability in contract, tort (including negligence or breach of statutory duty), misrepresentation, restitution or otherwise arising in connection with the performance or contemplated performance of the Contract shall be limited to the price paid by the Customer for the Services.
13.5 Personal property which belongs to the Customer is at all times the sole responsibility of the Customer. The Company shall not accept any liability for loss of or damage caused to the Customer’s personal property unless and to the extent that any loss or damage is due to the negligence of the Company or its representatives.
13.6 For the avoidance of doubt, the Company shall have no liability for any loss or damage suffered by the Customer or any other person if and to the extent that it arises as a consequence of any negligence or wrongful act on the part of the Customer.
14. Intellectual Property:
The copyright and all other intellectual property rights in the products and services shown in Company’s brochures, website and other materials shall at all times remain the property of the Company.
15. Photographs or Video Clips:
Photographs or video clips of Customers taken by or on behalf of the Company may appear in our brochures and marketing materials or on social media. If Customers do not wish to be photographed or filmed or do not wish for photographs or video clips of them to be used for the above purposes, please check or un-check the relevant box situated on the booking form or please raise this matter with the course instructor.
16. Data Protection:
We will only use your personal information as set out in our privacy policy which can be found here: Privacy Policy
17. Circumstances Beyond our Control:
The Company shall have no liability to the Customer under the Contract if it is prevented from or delayed in performing its obligations under the Contract or from carrying on its business directly or indirectly by any acts, events, omissions or accidents beyond its reasonable control including but not limited to, act of God, war, invasion, rebellion, riot, civil commotion, disorder, malicious damage, fire, flood, epidemic, quarantine restriction (for the avoidance of doubt, this includes any lockdowns imposed by the UK Government as a result of Covid-19), strikes, lock-outs or other industrial disputes (whether involving the workforce of the Company or any other party), failure of a utility service or transport network, compliance with any law or governmental order, rule, regulation or direction, accident, breakdown of plant or machinery, unusually severe weather or energy supply disruption or default of suppliers or subcontractors.
18. Rights of Third Parties:
A person who is not a party to this agreement (except (where applicable) any successors and permitted assigns) shall not have any rights under or in connection with it by virtue of the Contracts (Rights of Third Parties) Act 1999.
19. Waiver:
The Company reserves the right to waive any or all of the Conditions.
20. Applicable Law:
20.1 The Contract and any dispute or claim arising out of or in connection with it or its subject matter, shall be governed by and construed in accordance with English and Welsh law as applied in Wales.
20.2 The Customer irrevocably agrees that any dispute or claim that arises out of or in connection with the Contract or its subject matter will be dealt with under the exclusive jurisdiction of the courts of England and Wales.